Criminal Record Disclosure (CRD) checks

Q: What is a Criminal Record Disclosure?

A: A Criminal Record Disclosure (CRD) is a government and police record check which can help employers makes safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children and vulnerable adults.

Q: Why Does BASI require a Criminal Record Disclosure?

A: As a licensing association, BASI follows good practice. It asks Members to undertake a minimum of a Basic Criminal Record Disclosure every 3 years as part of the requirements to maintain a valid instructor teaching licence. However, if you believe you will be doing regulated work with children or vulnerable groups on a regular basis, you should join the PVG Scheme (Scottish Residents Only). You will need to provide proof that you have undertaken a disclosure check and this proof can be in the form of a certificate, if you wish to provide this to BASI, or a letter from your employer confirming that you have completed the necessary level of disclosure required for your role. This should include the date of issue of the disclosure certificate.

Q: Can I take a BASI course without a Criminal Record Disclosure?

A: Yes, you can take a course without a CRD but you will not be issued with an instructor Licence unless you provide proof that you have completed a disclosure check. 

Q: How do I apply for a Criminal Record Disclosure?

A: As a minimum BASI will accept a basic disclosure completed through Disclosure Scotland. This can be done online if your current address is in the UK and you have been living at your current address for at least 12 months. If you do not satisfy these criteria you will have to apply using a downloadable form.

Apply online here

Residents of Other Countries. If you have been a resident in another country for more than 5 years, you will need to complete a criminal record check in that country. Below is a list of certificates BASI accept (not exhaustive).

Andorra - Request a Certificate from the Registre d’antecedents penals of the M. I. Tribunal de corts

Austria - Apply for a Stafregisterbescheinigung

Denmark - Request a certificate of Criminal Record through the Nordjyllands Politi

France - Apply to the Ministere de la justice et des graces for an Extrait de Casier Judiciaire, Bulletin No.3

Germany - Apply to the Bundesamt fur Justiz for a Fuhrungszeugnis

Ireland - Apply to the Garda Central Vetting Unit for An Garda Siochana

Italian - Request a Certificato Penale del Casellario Giudizale from the Minestero della Giustizia

Luxembourg - Apply to the Stafregisteramt des Grosserzotums Luxembourg for a Bulletin No. 3

Netherlands - Request a Verklarig Omtrent het Gedrag from the Ministerie van Justitie

Poland - Request a Criminal Record enquiry from the Ministery of Justice for a Criminal Record

Portugal - Request a Certificado de Registo Criminal from the Minesterio du Justica

Russia - Request a Reference (or Police Certificate or Certificate of Conviction) from the Chief Information Analysis Center at the Ministry of Home Affairs of Russian Federation (MHA of Russia)

Slovenia - Request a certificate (Potrdilo) from the Ministery of Justice

Spain - Request a Certifica from the Registro Central de Penados of the Ministerio de Justicia

Sweden - Request an extract from the records of the Rikspolisstyrelsen (Swedish National Police Board)

Switzerland:

                      French speaking - Apply to the Office Federale de la Justice (OFJ) for an Extrait de Casier Judiciaire

                      German speaking - Apply to the Bundesamt fur Justiz (BJ) for an Auszug aus dem Schweizerischen     Stafregister

                      Italian speaking – Apply to the Ufficio federale de giustizia (UFG) for an Estratto del Casellario Giudizale

Ukraine - Request a certificate from the Ministry of the Interior of Ukraine
 

Q: When do I need to provide BASI with a Criminal Record Disclosure?

A: In order for BASI to issue you with a Licence to instruct (as opposed to a Membership card), you must provide proof that you have completed a disclosure check, together with a valid First Aid certificate and attend the required refresher/CPD course. The expiry dates of these required elements can be viewed in your personal member area on the BASI website.

Q: Does BASI accept CRDs from other organisations?

A: BASI has a data sharing agreement with Snowsports Scotland, Snowsports England, Snowsports Wales, DSUK and BSS and if you hold a certificate through these organisations you may give your permission for them to share this data with BASI.

Q: How often do I need to renew a CRD for BASI?

A: BASI has a policy to re-check the status of a member's disclosure every 3 years. A Basic disclosure can be renewed every 3 years and submitted to BASI as part of your licence validation procedure. Otherwise your employer can confirm in writing by e-mail or post that you have completed the necessary level of disclosure required for your role. This should include the date of issue of the disclosure certificate.

Q: What if I don’t need a licence but still want to be a BASI Member?

A: You can still be a Member without completing a disclosure. You will receive a BASI Membership card and not a BASI Licence to instruct. You will still receive BASI communications and updates and have access to BASI Members’ offers but will not be covered by BASI’s professional indemnity insurance.

Q: Is my basic disclosure good enough for my employer?

A: Depending on the work you are undertaking, your employer may require you to join the PVG Scheme (Scotland) or undertake a higher level of disclosure check that checks the barred lists for working with children. You should check directly with your employer.